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Receptionist and Facilities Coordinator

  • Location:

    London – Central

  • Sector:

    Admin / Secretarial / Office Support, Customer Service

  • Job type:

    Contract

  • Salary:

    £35000 to £45000

  • Contact phone:

    Pauline Francis

  • Contact email:

    pauline.francis@gordonyates.co.uk

  • Contact phone:

  • Job ref:

    1262RECFAC

  • Published:

    about 1 month ago

  • Expiry date:

    2024-02-20

Receptionist and Facilities Coordinator

Are you an experienced corporate/professional services receptionist with administrative and facilities experiences?

You will need a positive outlook and an ability to work well under pressure. 

This position is a 9 month fixed term contract in-office Monday-Friday  and the hours are 8.45am- 6pm.

Who you will be working for
Our client is a global investment business located in Central London with plush offices and a friendly and engaging atmosphere. 

Having worked with this Company for many years we can confidently describe them as an employer of choice with a huge reputation.

What would you be doing?
As Receptionist and Facilities Coordinator you will work alongside an incredibly close but small team.  

You will:
  • Answer all incoming calls, messages and queries, fielding and directing to the appropriate person where necessary.
  • Welcoming and coordinating guest and visitor arrivals and departures. 
  • Manage 5 meeting room diaries and logistics; maintaining the daily schedule, preparing the rooms and hospitality for meetings.
  • Managing all incoming and outgoing post, courier and deliveries, coordinating with couriers and internal/ external storage facilities.
  • Work closely with the internal administrative function to ensure a smooth front of house service for all internal parties.
  • Maintaining the Reception and Facilities Manual with up to date processes/ contacts for reference for any temp cover.
  • Managing all office and kitchen supplies including orders for stationary, kitchen and general office supplies.
  • Coordinating facilities processes with third parties, including the building facilities team, contractors, maintenance companies, cleaners and other vendors - these could be routine and planned or otherwise ad hoc or unscheduled.
  • Ensuring communal kitchen, public areas are clean and well maintained.
  • Working with overseas facilities to maintain seating plans and employee extensions lists.
  • Point of contact between the building & maintenance team.
  • Responsible for reporting any temperature and lighting issues to Facilities Manager.
  • Create access & work permits between contractors & the building management.
  • Filing records.
  • Admin assistance for IT team – mainly travel, expenses, maintaining holiday calendar.
  • Assemble and bind presentation books.
  • Other ad hoc projects, as necessary
About You
You will need relevant experience within a similar position and sector. 

In addition:
  • Strong organisational skills.
  • Exceptional attention to detail.
  • Exceptional and advanced computer literacy and Outlook skills are essential.
  • Exceptional communication skills and capability.
  • Unparalleled enthusiasm, pro-activity and professionalism at all times.
What’s in it for you?
In return, the benefits are outstanding; as well as joining a company focused on employee retention and growth, you can expect a competitive salary, Christmas annual leave (offices are closed), gym reimbursement scheme, life assurance and private health insurance. 

The Receptionist and Facilities Coordinator position is a 9 month fixed term position paying between £35,000-£45,000 pa (depending on experience) - plus outstanding employee benefits.

How to apply
To apply for the Receptionist and Facilities Coordinator position, please click on the ‘Apply’ button below.