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Facilities and Office Manager

  • Location:

    London – Central

  • Sector:

    Admin / Secretarial / Office Support

  • Salary:

    30-32K

  • Contact:

    Claire Pearson

  • Contact email:

    claire.pearson@gordonyates.co.uk

  • Contact phone:

    0207 494 4466

  • Job ref:

    1508812

  • Published:

    28 days ago

  • Duration:

    on going

  • Expiry date:

    2024-04-16

  • Startdate:

    asap

Facilities and Office Manager
Our client is seeking an individual with exceptional Facilities and Office Management experience; to start asap whilst they are recruiting Perm - £18-19 an hour - 30K

Who will you be working for?
Our Client is a Healthcare membership body - 
Providing leadership, setting professional standards, and facilitating Research. 
Located by London Bridge- This role is 100% Office Based 

What will you be doing?

Reporting to the Head of Corporate Services, the Office Manager is responsible for the day to day delivery of the front of house, health and safety, building and office services to the London office. 
  
Front of House
  • Ensure the delivery of agreed standard of front of house service to visitors, guests and suppliers, including refreshments and meeting support.
  • Manage and supervise contractors entering the building during the day.  
Health and Safety
  • Oversee Health and Safety compliance for the building
  • Support the Head of Corporate Services in running training across the organization
  • Ensure that RCSLT premises, equipment and activities comply with relevant health and safety legislation and relevant risk assessments have been prepared  
Building and office services
  • Ensure the London office is consistently monitored and housekeeping is kept to a high standard
  • Ensure routine service visits and preventative maintenance are carried out
  • Ensure the security of the building is maintained, with all visitors signed in / out and supervised as necessary
  • Ensure weekly checks of fire and security alarm systems.
  • Ensure that the proactive identification of building maintenance occurs and work is booked and completed as required
  • Within agreed budget limits procure stationery, IT equipment and furniture
  • Ensure that office supplies and monitored and maintained 
Finance
  • Within agreed budget limits procure stationery, IT equipment and furniture, as instructed
  • Manage invoices and the recording of office purchases, as per RCSLT finance processes 
Other
  • Book travel on request (hotels, trains, flights)
What you need 
  • Good working knowledge of Microsoft Office 365
  • Practical IT and AV knowledge - able to set up a laptop or mobile device, everyday trouble-shooting with AV kit
  • Good knowledge of facilities and office services management (including purchasing, equipment, front of house, domestic and catering support)
  • Good knowledge of building services/maintenance and understanding of contractor relationships
  • Good understanding of health and safety regulations as applicable to an office environment
  • Good understanding of fire safety
  • First aid desirable (or willing to be trained)
  • Experience of managing an office budget