Personal Assistant to Head of Legal

Specialist residential real estate company with a dynamic London office based in High Holborn. This role is temp with a potential to go permanent, supporting Head of Legal, to start ASAP on an ongoing basis. The role is highly administrative and more legal support than diary management so will suit someone who really enjoys a wide, varied admin role.

We are seeking a highly organised and proactive Personal Assistant to provide comprehensive administrative and organisational support to the Head of Legal. This role requires exceptional attention to detail, strong communication
skills, and the ability to manage multiple priorities in a fast-paced environment.

This role is based at the Company’s office in Central London with easy access to transport links. This is a full-time role working 5 days per week in the office with some flexibility to work on a hybrid basis once the role goes permanent. About 80 in office in total; nice wider team – entrepreneurial feel rather than institutionalised-corporate.

The essential duties and responsibilities are:

• scheduling and coordinating meetings, appointments, and travel arrangements;

• drafting, reviewing and managing emails, letters, and other communications;

• concluding a project of migrating and updating the filing system to SharePoint;

• creating and amending Word documents;

• managing document control on SharePoint for the legal and company secretary functions;

• preparing and filing documents with Companies House;

• record keeping, involving maintaining accurate and up-to-date company records, including share registers and other statutory registers;

• collating and recording ‘KYC’ records, including liaising with the Head Office team in Berlin;

• arranging for the execution of documents;

• assisting with financial management of the legal budget(s), including raising purchase orders and submitting invoices to the finance team for payment;

• collating and submitting paperwork in collaboration with conveyancers in relation to individual unit sales;

• maintaining numerous trackers, from deal trackers and deadline monitoring to record keeping;

• ad hoc data management, including at the Land Registry and Companies House