Operations Administrator

Job Title: Operations Administrator
Location: Central London (SW1)
Salary: £30,000 – £35,000, depending on experience
Hours: Monday – Friday, 9.15am – 5.45pm
Contract: Permanent, full-time (in-office working Mon-Fri)

Are you a highly organised and detail-oriented administrator with experience managing multiple tasks, supporting teams, and using technology to streamline operations? Do you thrive in a fast-paced environment where your excellent attention to detail and ability to juggle tasks efficiently are valued?

We are supporting our client, a professional private office based in Central London, in their search for an Operations Administrator to join their close-knit team. This is a hands-on and dynamic role, providing essential support across a variety of departments and ensuring smooth day-to-day operations.

Key Responsibilities:

• Staff Coordination:
  
  • Be the first point of contact for staff members.
  • Manage and update staff rotas, track attendance, and monitor the timekeeping system.
  • Process holiday, absence, and sickness documentation and escalate issues as needed.
  • Prepare payroll schedules for casual and rota staff.
• Operational Support:
  
  • Organise staff training (e.g., food safety, fire safety) and coordinate uniform orders.
  • Book travel for staff and take minutes during disciplinary meetings.
  • Provide general support, including diary management, meeting preparation, and inbox management.
  • Liaise with contractors and suppliers, ordering equipment and supplies as required.
• Purchasing and Administration:
  
  • Handle purchase orders, delivery notes, and invoices.
  • Support budgeting processes by tracking spend, logging expenses, and liaising with accounts.
  • Maintain health & safety logs, cleaning schedules, and occupancy records.

The Ideal Candidate:

• Strong Administration Experience: Previous experience in an administrative role where multitasking, managing schedules, and coordinating multiple operations are essential.
• Tech-Savvy: Proficiency in Excel (including using trackers, rotas, and timesheets), MS Office, and other relevant software.
• Exceptional Organisational Skills: Ability to stay on top of multiple responsibilities, manage time efficiently, and ensure attention to detail across various tasks.
• Excellent Attention to Detail: Accuracy is key in this role, particularly when handling schedules, tracking expenses, and managing documentation.
• Proactive & Calm Under Pressure: You are highly organised, with a proactive attitude and a calm, composed manner when handling fast-paced operational demands.

Why Apply? This is a unique opportunity to join a respected organisation with a structured, professional working environment and excellent staff retention. You will gain exposure to multiple departments and play a pivotal role in ensuring the smooth running of daily operations.

How to Apply:
If you have strong administration experience, excellent multitasking abilities, and are tech-savvy, we’d love to hear from you. Click the “Apply” button below!