Facilities Administration Assistant

Facilities Administration Assistant
We are currently recruiting for a Facilities Administration Assistant to start asap for 1 Months with a view to extend
The role is office  - Based in Aldgate East - £33,213 £18-20an hour  

WHO WILL YOU BE WORKING FOR?
Our client is an established non-profit healthcare membership body. 
  
WHAT WILL YOU BE DOING?

Office & Administrative Support

• Coordinate maintenance and repairs via the in-house ticketing systems/Helpdesk 
• Support team activities with key contractors (e.g. pest control, cleaning and moves)
• Liaise with the IT department were necessary
• Maintain accurate floor plans and occupancy records – internal documents
• Assist in supporting Facilities /DSE/ mailbox - Replies and actions  
• Create and maintain the team’s weekly diary, including coordination with Security and Cleaning for site events
• Order and manage office supplies and equipment
• Support of building Postal services

Contractor tasks

• Liaise with external service providers (cleaning, catering and maintenance)
• Creation of Permits – In house system
• Schedule and supervise on-site contractor work

Health, Safety & Compliance

• Conduct risk assessments and safety audits – Building walks
• Coordinate the site’s Incident Management Rota – 
• Provide reactive support during building evacuations

Essential 

• Facilities Experience; Dealing with suppliers and contractors 
• Health and Safety experience