Executive Assistant to the Registrar, Deputy Registrar & Executive Director

Executive Assistant to the Registrar, Deputy Registrar & Executive Director

Location: Central London or Liverpool
Salary: £35,000 per annum
Contract: Maternity Cover (Until July 2026)
Hours: 35 hours per week (Minimum 2 days in office, flexible working hours)

About Our Client
Our client is a well-established, not-for-profit organisation based in Central London. They are a diverse, engaging, and inclusive employer, providing a meaningful and purpose-driven work environment. This role offers an exciting opportunity for someone passionate about providing high-level administrative support.

The Role We are looking for an experienced Executive Assistant (EA) to provide maternity cover support to the Registrar, Deputy Registrar, and Executive Director. This fast-paced role involves managing a variety of tasks and priorities, while liaising with senior stakeholders both internally and externally.

Key Responsibilities:

• Provide comprehensive EA support, including managing diaries, arranging travel, and preparing materials for meetings.
• Act as the first point of contact for internal and external communications with the Registrar, Deputy Registrar, and Executive Director.
• Coordinate and manage high-profile meetings, including committee management, drafting agendas, and taking minutes.
• Assist with the preparation of reports, presentations, and documents for meetings.
• Support the department in managing sensitive issues such as member disciplinary matters and other administrative tasks.
• Manage multiple inboxes, prioritising and responding to queries as needed.
• Organise and coordinate departmental meetings, away days, and events.
• Maintain office supplies, assist with budget management, and process expense claims.

What We’re Looking For:

• Essential:
  
  • A-level standard education or equivalent.
  • Advanced knowledge of Microsoft 365 (Word, Excel, PowerPoint, Outlook, Teams, SharePoint).
  • Experience in providing high-level administrative and corporate support.
  • Strong time management, task prioritisation, and organisational skills.
  • Exceptional communication and interpersonal skills, with the ability to engage with senior stakeholders.
  • Proven ability to manage complex workloads and adapt to changing priorities.
  • A proactive, flexible approach with strong attention to detail.
• Desirable:
  
  • Educated to degree level.
  • Experience in committee management and report writing.
  • Previous experience working in a membership organisation, charity, or the NHS.
  • Knowledge of corporate governance.
  • Experience using CRM systems and managing budgets.

Why Join Our Client?

• Work for a purpose-driven organisation that values care, learning, and collaboration.
• A supportive and inclusive environment where personal and professional development is encouraged.
• Competitive salary, flexible working, and an opportunity to make a meaningful contribution in a dynamic setting.

How to Apply:
If you’re passionate about working within a not-for-profit organisation and have the skills to thrive in a fast-paced, high-level support role, we would love to hear from you! Apply today and become part of a forward-thinking team in the heart of Central London.