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HR Admin/Officer- London

  • Location:

    London – Central

  • Sector:

    HR & Recruitment

  • Job type:

    Temporary

  • Salary:

    £17 per hour

  • Contact:

    Sarah Mustafa

  • Contact email:

    sarah.mustafa@gordonyates.co.uk

  • Contact phone:

    02074944466

  • Job ref:

    1574564

  • Published:

    26 days ago

  • Expiry date:

    2025-02-20

HR Admin/Officer needed in Central London starting ASAP. This role is hybrid and pays £17 per hour. This role will be 3 months (possibly longer). The hours for this role will be 9-5.30 (an hour for lunch). 

This candidate must have experience with dealing with shared mailboxes, filing documents, working with the systems. 

WHAT WILL YOU BE DOING?
  • Manage the HR mailbox and ensure that queries are acknowledged, responded to or re-assigned accordingly.
  • Provide clear, concise and timely advice in response to queries (via email and telephone) from employees and line managers and act as first point of contact.
  • Advise managers and employees on policies and processes.
  • Ensure that data in all HR systems is up to date.
  • Archive employee personnel records in accordance with GDPR.
  • Maintain HR tracker spreadsheets.
  • Undertake filing regularly to maintain up-to-date employee records.
  • Complete and maintain HR Operations stats.
  • Support the wider HR team on ad hoc projects as required.
  • Undertake any other duties as required.
  • Manage the probation process by advising managers on key dates and ensuring end-of-probation reviews are held; escalate queries and areas of non-compliance.
  • Issue probation extension, pass and termination letters as appropriate and update the HR system accordingly.
  • Implement contractual changes in accordance with internal SLAs.
  • Notify the payroll department of all salary changes in line with agreed deadlines.
  • Manage absence mailbox and escalate any issues.
  • Input absence data and liaise closely with the payroll department.
  • Administer and adhere to the leavers process, ensuring records are closed and all paperwork finalised appropriately.
  • Conduct exit interviews and record findings.
  • Issue contract and onboarding paperwork for new starters.
  • Manage and track all pre-employment checks, e.g. right to work, references, DBS etc.
  • Create and populate new employee records on the HR system.
  • Liaise with internal teams to ensure onboarded is coordinated effectively.
  • Support new starters during onboarding
ABOUT YOU
  • Proven HR administrative and/or recruitment and/or onboarding experience with the ability to carry out operational tasks in a fast-paced environment.
  • Working knowledge of HR databases and systems.
  • Excellent customer service skills.
  • Experience of working in a methodical way in line with standard processes.
  • Demonstrable ability to work to a high degree of accuracy with exceptional attention to detail.
  • Demonstrable experience of continuous improvement – improving/streamlining a process, including initial review, recommendations for action, implementation and review.
  • Proven ability to build and manage relationships with stakeholders internally and externally.
  • Confidence to challenge managers when advising around due process.
  • Proven ability to communicate clearly and in a professional manner, both verbally (face-to-face or on the telephone) and in writing.
  • Proven organisation and personal time management skills with the ability to schedule and prioritise work using time effectively, setting and meeting deadlines in accordance with business needs.
  • Proven ability to work and collaborate as part of a team, sharing knowledge/advice with colleagues and offer assistance to others where appropriate.
  • Proven ability to work on own initiative with minimal supervision, taking accountability for your workload.
  • Strong working knowledge of Microsoft 365, specifically Word, Excel, and Outlook to include mail merges and detailed spreadsheet work.
  • Good understanding of GDPR and its implications, with the ability to maintain the strictest levels of confidentiality at all times.