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EA to Chairman

  • Location:

    London – City of London

  • Sector:

    Admin / Secretarial / Office Support

  • Job type:

    Permanent

  • Salary:

    £45000 to £50000

  • Contact phone:

    Pauline Francis

  • Contact email:

    pauline.francis@gordonyates.co.uk

  • Contact phone:

  • Job ref:

    1551794

  • Published:

    15 days ago

  • Expiry date:

    2024-10-02

Executive Assistant (EA) to Chairman

Location: London (City)

Salary: £45,000 - £50,000 per annum + discretionary bonus

Working Hours: 11:00 AM – 7:30 PM, in-office Monday to Friday

Our Client is a well-established small private office based in London, specialising in property and shipment with a global presence. For over 40 years, they have been a key player in their field, providing top-tier services across international locations.

The Role: We are seeking a highly organised and proactive Executive Assistant to provide 1:1 support to Chairman and occasional assistance to a second Director when they are in London. This role involves handling both personal and business affairs, ensuring the smooth running of their day-to-day schedule, particularly when the Chairman is travelling for up to two months annually on business.

Key Responsibilities:
  • Diary Management: Manage complex calendars, scheduling meetings, and ensuring all appointments are organised efficiently.
  • Email Management: Handle email correspondence, prioritising and responding to key communications.
  • Telephone Work: Respond to calls professionally, ensuring messages are relayed accurately and promptly.
  • Travel Planning: Organise international and domestic travel, including flights, accommodation, and transportation.
  • Itinerary Planning: Create detailed itineraries for business trips and meetings.
  • Meeting Support: Schedule and coordinate internal and external meetings, including preparing agendas and relevant materials.
  • Finance Support: Assist with basic financial tasks, such as expenses and invoice management.
  • Document Typing: Type documents from dictation with accuracy and efficiency.
  • Event Support: Assist with planning and coordinating business and personal events.
Key Requirements:
  • Previous experience as an Executive Assistant, preferably in a 1:1 support role.
  • Exceptional organisational skills with the ability to manage multiple tasks.
  • Strong communication skills, both written and verbal.
  • Proficiency in Microsoft Office and comfortable with dictation tools.
  • Ability to work independently and anticipate the needs of senior executives.
  • Experience with diary management, travel planning, and basic finance tasks.
Benefits:
  • Competitive salary of £45,000 - £50,000 per annum.
  • Discretionary bonus based on performance.
  • Standard annual leave entitlement.
  • The opportunity to work in a small dynamic, globally focused business that is privately owned.
If you’re a proactive, organised, and experienced EA looking for a rewarding role with the opportunity to support senior executives, we’d love to hear from you!

To Apply:
Please click apply below to be considered